Use of personal data
The personal data you entrust with us will be protect and keep safe.
For this reason, we have established this policy, which is the basis for our data safety and it affects all employees, partners, and consultants.
It is based on the current data protection legislation and clarifies how we work to safeguard your rights and privacy, as well as protecting the organizations data assets against all types of threats – internal or external, intentional or unintentional.
Our goal is for all our employees to be aware and informed of the importance of the data security policy, as well have the knowledge of what is important to maintaining and developing a secure and stable data and IT environment.
Tego System AB is responsible for all personal data that is entrusted to us, which means we are responsible for how your data is used and that your rights are upheld.
We process your personal data primarily to fulfill our obligations to you. Our starting point is not to process more personal data than is necessary, and we always strive to use the least privacy-sensitive data.
We also need your personal data to provide you with good service, such as marketing, follow-ups and information. We may also need your personal data to comply with laws, as well as conduct customer and market analyses.
What personal data do we process?
We only process personal data when we have a legal basis. We do not process personal data if it is not required by contract or law.
Here are examples of data we use:
- Phone number
- Fax number
- Personal identification number / organization number
- Bank related information
- Data that you provide voluntarily.
How do we get access to your data?
We make every effort to obtain your consent before we begin to process your personal data. You give your consent by accepting our terms and conditions. By agreeing to our terms and conditions, you also agree that we may process your personal data.
You have the right to revoke your consent at any time. If revoked we will no longer process your personal data or obtain new data if it is not necessary to carry out our obligations under contract or law. Keep in mind that withdrawal of consent may mean that we cannot fulfill the obligations we have in relation to you.
This is how we access your personal data:
- Data provided to us directly, such as salary information.
- Data that is registered when you fill out forms on our website.
- Data we receive from public registers.
- Data you provide when hiring one of our employees.
- Data you provide when signing up for our newsletter and/or other mailings.
- Data you provide when contacting us, seek employment with us, visit us or otherwise contact us.
What data do we provide you?
The first time we collect your data we will inform you of how we have received the data, how we will use the data, what rights you have under applicable legislation. In addition, you will be informed on who is responsible for personal data and how you can contact us regarding any questions you may have.
Personal data is processed in a satisfactory manner
We are continuously working on improving our routines and practices to ensure that your personal data is handled safely. The starting point is that only persons within our organization who need the personal data to perform their duties will have access to them.
In the case of sensitive personal data, we have put in place special competence controls, which means higher protection of your personal data.
Our security systems are developed with your integrity in focus and protects greatly against intrusion, destruction and other changes that could endanger your privacy.
We do not transfer personal data in cases other than those expressly stated in this policy.
How we store your personal data
We use IT to support, develop and to streamline our operations. Our organization is dependent on processing data. The requirements for fast and relevant data is high, and to ensure high availability while maintaining the confidentiality requirements is essential form a business point of view.
In order to meet the demands placed on data systems, where virtually all of the company´s data is handled, it is necessary that the handling of data is as reliable as possible. Data security should counteract risks for unauthorized viewing, data changes and data loss. The intention of the data security is also to ensure the quality, accuracy and availability of the information.
Key words for data security are:
In order to achieve the set goals, resources should be allocated to systematically implement:
- risk assessments and impact assessments
- guide lines and action plans
- actions to increase data security
- education and information
How long do we store your information?
We will only store your personal data as long it is necessary to fulfill the purpose of processing the information.
Do we disclose your personal data?
Our starting point is not to disclose any personal data to a third party unless it is necessary to by our obligations under agreement or by law. In cases, we disclose data to third parties, we establish confidentiality agreements and ensure that personal information is processed in a secure manner.
You have certain statutory rights that you can claim against Tego System AB. Below is a summary of these rights. For more information about your rights please see Dataskyddsförordningen, section 3-5.
Right to access and to excerpt data from register. You have a right to know how Tego System AB process your personal data, the purpose and how the data is handled.
Correction of incorrect data. You have a right to request Tego System AB to correct incorrect or incomplete data regarding yourself.
Delete certain data. You have the right to request that Tego System AB delete your personal data under certain conditions, such as: The personal data are no longer necessary for the purpose we collected it for.
Right to object to Tego Sytem AB processing your personal data. You may under certain circumstances object to Tego System AB processing your personal data.
Right to refuse online marketing. You have the right at any time oppose Tego System AB processing your personal data for direct marketing. If you object to direct marketing Tego System AB will immediately cease all direct marketing to you.
Right to limit the proceesing of your personal data. You have in some instances the right to request limitation of Tego System AB processing your personal data. For example, if you have contested that your personal data is correct, you may request a limitation of treatment for a time that allows Tego System AB to check if your personal data is correct.
Complaint. If you have complaints regarding Tego Systema AB processing your personal data you have the right to lodge such complaints with Tego System AB.
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Personal data consultants
In some situations, it is necessary for us to use third parties to be able to carry out our duties. For example, we are using different IT providers. They are to be considered personal data consultants to us.
We are responsible for writing agreements with all personal data consultants and provide instructions on how to process the data. We do a check of all our personal data consultants to ensure that they can provide sufficient guarantees regarding the security and privacy of the personal data.
When personal data consultants are hired, it is only for the purpose that are consistent with the purpose we have.
Actors who are independent are personally responsible
We also share your personal data with certain other actors who are independently responsible. It can be authorities, such as Swedish Tax Agency, and other member organizations. Some data is also provided for statistical purposes.
We may also disclose personal data to third parties, such as the police or other authority in the case of criminal investigations or if we are otherwise required to provide such data by law or authority decision.